‘Idea is king’, the truism of this adage has never before been as manifest as in today’s world. With more and more startups coming up and, with it, a demand for freelancers, the professional scene is seeing a revolution of sorts. But the main problem for most startups and freelancers remains finding good, affordable work space to do their work in. Coffee shops and home offices are no longer productive. If you think you are in a similar boat then continue reading as Kowrk is here to help you tide over these problems.

The obvious answer for most is to explore the coworking places that meet their needs. However, the professionally managed coworking spaces, which are coming up everywhere, might be outside the budget of new entrepreneurs or freelancers. So, here is another option of sharing someone else’s office. This means share spare desk(s) with another company that already owns or rents an office. Sounds similar to the idea of sharing homes (Airbnb) or sharing rides (Uber)? Well, it is.

Renting an office space Kowrk

Sharing someone’s private office space is fast turning into a favored alternative by many as it may be more economical and flexible than the other solutions.For more on the opportunity of renting an office space, read “Have spare office space – Why not rent it out?“.

However, a shared working space has its own challenges. Be mindful that you will be coworking at not a professionally managed coworking space but with another company who may not be aiming for your best experience at their office. Hence, you need to ensure that every minute aspect about the company and the office space that might be relevant for you is analyzed with a tooth comb. Here are few things that you should keep in mind when renting an office space.

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Check the legal aspects 

As the company sharing their office might not know much about coworking, it is safer that you evaluate all aspects of sharing the office space. Make sure that the person or company has legal rights to lease/sublease the office to you.  It is highly recommended that you thoroughly go through the terms and conditions with the prospective ‘landlord’ and create a letter of agreement or a contract to avoid any confusions in future.

Sort out all pricing details 

Again the person or company willing to share their office might not understand all cost impacts. Proactively, negotiate or fix the price keeping in mind the general rate of the area where the office is situated. Make sure you are clear about the facilities and amenities you might be paying for, whether it is the support staff, the Wi-Fi connection or the coffee on offer. Do talk about the advance deposit or exit fee that you might be expected to make.

Visit the office 

You may not have access to verified photos of all amenities of the shared office. So do visit the office to see if all your requirements are going to be met. Ensure that the place can provide you with the must-have amenities like meeting room access, extended work hours, printing machine etc. If possible work at the space for a few hours to get a feel of what it would be like for you. That will also give you an opportunity to ensure that their work culture in sync with your working style.

Recce the area

Professional coworking spaces are usually located in known areas. However, that might not be the case with shared offices. Before agreeing to work in a particular place it is imperative to check out the surroundings completely. If you or your team members intend to use own means of transport then make sure all your parking needs are met. If not, then ensure that the place is connected through public transport. Pay specific attention to the safety and security aspect.

Assess the value add

At a coworking space, people work alongside many types of coworkers. However, shared office is typically shared among two companies. It makes a lot of sense to rent out from someone who can add value to your business and vice-versa. You can either be in similar business or be in complementary fields (e.g. Graphic designer sharing space with a startup) but of course, it goes without saying that you must not work with potential competitors.

When sharing office space with another company, it is important for you to be comfortable at the workspace and with the people around. This is a great option to get access to professional work-space at a reasonable cost. Just be thorough in checking out all aspects of the shared office to ensure that you can enjoy the benefits without any unpleasant surprises.

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